Contact Inspection

How to Perform Contact Inspections?

Performing contact inspections requires careful execution and attention to detail to ensure accurate results while respecting the privacy and rights of property occupants. In this blog post, we’ll discuss the appropriate way to perform a contact inspection and what steps to take depending on the occupancy status.

Approaching the Property

When completing a contact inspection, it’s important to approach the property deliberately so as not to appear suspicious. The primary intent of this inspection is to determine whether the property is vacant or occupied. If it’s found occupied, you should attempt to make contact with the person residing in the property. Some visual clues that the property may be occupied include personal items present, a car in the driveway, or full trash cans. However, these are just clues that the property may be occupied and are not definite indicators that it is occupied. For example, the car in the driveway may belong to the neighbor.

Taking Photos

If the property is determined to be occupied, you are required to take specific photos, including the front of the house, the property address, a street scene, and photos of any key identifiers which support the occupancy is occupied as well as any damages you may identify. When taking the front-of-the-house photo, ensure that you capture the entire front of the house. It’s also imperative that the address is clearly visible in the photo. If it’s not visible, provide an additional zoomed-in photo of the address to confirm you are indeed at the correct property. The address can typically be found in the front of the house, the mailbox, the address post, or at the curb of the property.

A street scene photo is utilized to determine the neighborhood conditions and visually assess whether it is stable, declining, or improving. It’s important that this photo is included with the results of the inspection.

Making Contact

Upon obtaining the front-of-house street scene and occupancy supporting photos, it’s required that you attempt to make contact with the homeowner or the individual listed on the work order. Knock on the door and attempt to directly deliver the door hanger to the homeowner. If someone answers the door, verify that you are speaking to the correct contact person. It’s important to obtain the contact name listed under the order information to confirm whether it’s a homeowner or tenant occupying the property. If the individual you speak with is not the contact name listed, verify that the name listed on your order is the person who actually resides on the property.

It’s important that you never leave a door hanger with a minor, and at no point should you discuss financial or loan status information. If asked for the purpose of your visit, state that you are completing an inspection on behalf of the bank. Any additional questions should be directed to the homeowner’s mortgage company or bank if contact is not made with the resident. If you still determine the property as occupied, you’re required to leave a sealed door hanger in your attempt to make contact. You must ensure it’s the appropriate door hanger based on your order.

Submitting Results

Once you’ve completed the inspection, fill out the door hanger with the contact name and number found in the order instructions. Seal the door hanger and hang it on the front door. The door hanger should only be left on the individual door handle and not in any other inappropriate places such as windows, fences, or mailboxes. You’re also required to take a picture of the door hanger showing it was left in the correct place. The photos should be taken from a distance to identify and confirm what door it was left on.

If you believe the property may be vacant, you are not to leave the door hanger. One of the best ways to tell if a property is vacant or occupied is by looking through one of the windows to see if there are any personals visible. If there are no personnel present, take a photo to support your vacancy report. If a property is determined to be vacant and the inspection script identifies the property as a first-time vacant, you’re required to place a first-time vacancy sticker on a door at the property.

First-time vacancy stickers are not to be left on windows, mailboxes, or any other location at the property. Besides the door, you must submit a photo. The first-time vacancy sticker has proof that it was left in the proper location. A first-time vacancy certification form will also be submitted with your inspection results to United Field Services Inc.

Completing a contact inspection may seem like a straightforward process, but it requires attention to detail and careful execution to ensure accurate results. As a vendor, it’s essential to approach the property deliberately, take the required photos, and attempt to make contact with the homeowner or the individual listed on the work order. It’s also crucial to follow the instructions on leaving the door hanger or first-time vacancy sticker, ensuring that they are placed in the correct location, and taking photos as proof.

By following these guidelines, you can ensure that your contact inspections are completed accurately, providing valuable information to clients and contributing to the success of your business.

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Interview with Danny Vaughan

Danny Vaughan’s Vendor Journey with United Field Services

We recently had the opportunity to chat with Danny Vaughan, who has completed several jobs for United Field Services. Danny shared his thoughts on working with the company and the team, highlighting their excellent communication and prompt payments. Read on to learn more about his experiences and why he highly recommends working with United Field Services.

Danny, can you tell us a bit about your background and how you started working with United Field Services?

I’ve been a contractor in the property preservation and inspection industry for a while now. I heard about United Field Services through some colleagues who had positive experiences working with them. I reached out and was able to secure a few jobs, which turned out to be great experiences.

You mentioned that Chris and the team communicate clearly and timely. Can you share an example of when their communication made a difference in your work?

Absolutely. I was working on a project that had a tight deadline, and Chris and the team were always available to answer any questions or address concerns. Their timely communication allowed me to complete the job on schedule and to the client’s satisfaction. It was really reassuring to know that they had my back and were just a phone call or email away.

How important is prompt payment to you as a contractor, and how does United Field Services excel in this area?

Prompt payment is crucial for contractors as it allows us to manage our cash flow effectively and keep our businesses running smoothly. United Field Services stands out in this aspect because they are very consistent with their payments. They understand the importance of paying contractors on time, and I’ve never experienced any delays or issues with them.

You mentioned you would do any jobs they throw your way. What types of jobs have you completed for United Field Services, and what has made them enjoyable experiences

I’ve completed various jobs for United Field Services, including property inspections, preservation tasks, and some maintenance work. What makes these jobs enjoyable is the clear communication from the team, their supportive nature, and the fact that they always provide detailed guidelines and expectations. This makes it easy for me to understand what’s required and deliver quality results.

Can you tell us about a particularly memorable or challenging job you completed for United Field Services and how the team supported you through it?

There was a job that involved property with extensive damage and required a thorough inspection, documentation, and coordination with multiple parties. It was quite challenging, but the team at United Field Services provided all the necessary support. They kept everyone in the loop, promptly addressed any concerns, and made sure I had everything I needed to complete the task successfully. It was a great example of their commitment to teamwork and professionalism.

Lastly, do you have any advice for other contractors considering working with United Field Services?

I highly recommend working with United Field Services. Their commitment to clear communication, prompt payments, and great support makes them a pleasure to work with. Just be prepared to deliver high-quality work, as they have high expectations for the jobs they assign. If you share their commitment to excellence, you’ll have a fantastic working relationship with them.

Danny Vaughan’s experiences with United Field Services emphasize the company’s dedication to creating a positive working environment for their contractors. With excellent communication, prompt payments, and a supportive team, it’s no wonder Danny is eager to take on any jobs they offer. For those considering working with United Field Services, it certainly seems like a wise choice.

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Curb Appeal

Enhancing Curb Appeal with Lawn Care: Answers to Your Top Questions

Creating an inviting and impressive first impression of your property is crucial for attracting and retaining tenants, clients, and visitors. One effective way to achieve this is by enhancing your property’s curb appeal. Consistent curb appeal across multiple properties can be a challenge, but it is essential to the success of your business. In this blog post, we will discuss some tips for ensuring consistent curb appeal across multiple properties.

5 Simple Tips to Enhance Curb Appeal with Lawn Care

Keep the Lawn Neat and Tidy

The lawn is one of the first things that people notice when they arrive at the property. It’s important to keep the lawn neat and tidy by regularly mowing, edging, and trimming. During the growing season, it’s best to mow the lawn at least once a week and keep the edges crisp. If you’re working with a property maintenance contractor, make sure they understand the importance of maintaining a neat and tidy lawn.

Weed the Tree Rings and Plant Beds

Weeds can quickly take over tree rings and plant beds, making the property look unkempt. Regular weeding is essential to keep the property looking its best. If you’re outsourcing lawn care services, make sure they’re taking care of weeding the tree rings and plant beds.

Prune the Shrubs

Shrubs can be a great addition to the property, but they can quickly become overgrown and unkempt if not pruned regularly. Pruning shrubs is essential to ensure they don’t block windows or other important features of the property. If you’re working with a property maintenance contractor, make sure they understand the importance of pruning shrubs regularly.

Add a Fresh Coat of Mulch

A fresh coat of mulch can do wonders for the property’s curb appeal. It adds depth and texture to the landscape and helps keep weeds at bay. Make sure you refresh the mulch annually to keep it looking neat and even. If you’re working with a lawn care service, make sure they’re adding a fresh coat of mulch as part of their services.

Create a Welcoming Front Entrance

The front entrance of the property is the focal point for visitors and tenants. Creating a welcoming and inviting entrance can make a big difference in how the property is perceived. Adding a wreath and doormat to the front door, potted plants, flowers, or a bench can create a cozy and inviting atmosphere. Make sure the entrance is well-lit and free of clutter and debris.

What Are Some Landscaping Trends for Enhancing Curb Appeal?

Landscaping can have a significant impact on a property’s curb appeal. By incorporating the latest trends, property managers can enhance the visual appeal of their properties and attract prospective tenants or buyers. In this blog, we’ll explore some of the latest landscaping trends for enhancing curb appeal.

  1. Native Plants

Groomed lawn, flowers, shrubs enhance appeal

Native plants are becoming increasingly popular in landscaping due to their low-maintenance and eco-friendly nature. These plants are adapted to the local climate and require less water, fertilizer, and pesticide, making them an excellent choice for creating an attractive and sustainable landscape.

  1. Outdoor Living Spaces

Stylish and comfortable outdoor living space.

Outdoor living spaces, such as patios, decks, and outdoor kitchens, are becoming more popular in landscaping designs. These spaces provide a comfortable and functional area for entertaining and relaxing, while also adding value to the property.

  1. Eco-Friendly Features

Eco roof with plants - green design.

Eco-friendly features, such as rainwater harvesting systems, permeable paving, and green roofs, are gaining popularity in landscaping designs. These features are not only environmentally friendly but also add a unique and eye-catching element to the exterior of a property.

  1. Water Features

Tranquil fountain amid lush greenery.

Water features, such as fountains, ponds, and waterfalls, are a timeless addition to landscaping designs. These features provide a soothing and relaxing atmosphere, while also adding visual interest and increasing property value.

  1. Vertical Gardens

Vertical garden: Innovative, visually stunning exterior addition.

Vertical gardens, also known as living walls, are becoming more popular in landscaping designs. These gardens are created by planting various plants in a vertical arrangement, providing an innovative and visually stunning addition to the property’s exterior.

  1. Low-Maintenance Landscaping

Low-maintenance rock garden with plants.

Low-maintenance landscaping designs, such as rock gardens and gravel beds, are becoming more popular due to their minimal upkeep requirements. These designs provide an attractive and practical solution for busy property managers who want to maintain an aesthetically pleasing landscape without dedicating excessive time and resources.

  1. Edible Landscaping

Edible garden and fruit trees: sustainable landscaping.

Edible landscaping, such as vegetable gardens and fruit trees, is becoming more popular due to its practicality and sustainability. These landscapes not only provide a source of fresh produce but also add visual interest and contribute to a healthy and environmentally conscious lifestyle.

Enhancing Property Curb Appeal: Your Frequently Asked Questions Answered

What is curb appeal, and why is it important for property management?

Curb appeal refers to the overall appearance of a property’s exterior, including its landscaping, building façade, and entrance. It is essential for property management because it creates a positive first impression on potential tenants, clients, and visitors. A visually appealing property with good curb appeal is more likely to attract and retain tenants, which is crucial for long-term success.

  • Creating a maintenance checklist is the first step in ensuring consistent curb appeal across multiple properties. This checklist should include tasks such as landscaping, exterior painting, power washing, and window cleaning. By creating a standard list of tasks, you can ensure that all properties receive the same level of maintenance.
  • Hire a professional landscaping service: Landscaping is one of the most important aspects of curb appeal. Hiring a professional landscaping service ensures that your properties look well-maintained and attractive. A professional landscaping service will also be able to provide suggestions on how to improve the appearance of your properties.
  • Regular cleaning is essential for maintaining curb appeal. Implement a regular cleaning schedule that includes power washing sidewalks, cleaning windows, and removing litter. This schedule should be consistent across all properties to ensure a uniform appearance.
  • Using consistent signage and branding across all properties can help create a cohesive and recognizable image. This can include using the same font, colors, and logos on all signs and marketing materials.
  • Encouraging tenants to maintain their units and surrounding areas can also help improve curb appeal. This can include providing guidelines for keeping balconies and patios tidy, and offering incentives for tenants who help keep the property clean and well-maintained.
  • Regular inspections are critical for identifying maintenance issues and ensuring that all properties are meeting your standards. These inspections should be conducted on a regular basis and should include a thorough review of the exterior of the property.

What is the impact of seasonal changes on curb appeal?

Seasonal changes can have a significant impact on curb appeal, as properties may require different maintenance and enhancements depending on the weather. For example, in the winter, it may be necessary to clear snow and ice, while in the summer, irrigation and watering systems may need to be installed.

What are some easy ways to improve property curb appeal?

There are several simple ways to improve property curb appeal, such as planting colorful flowers or shrubs, keeping the lawn well-maintained, painting the building façade, upgrading the entrance door, and adding outdoor lighting. These improvements don’t have to be expensive, and they can significantly enhance the property’s visual appeal.

Can property managers enhance curb appeal without hiring professionals?

Yes, property managers can improve curb appeal without necessarily hiring professionals. For example, they can clean up litter and debris, repaint or touch up the building, weed and mulch the flowerbeds, and add potted plants or hanging baskets to the entrance area. However, for more extensive projects such as landscaping or major repairs, it may be more efficient and cost-effective to hire professionals.

To recap, enhancing your property’s curb appeal is critical for attracting and retaining tenants, clients, and visitors. To ensure consistent curb appeal across multiple properties, property managers should create a maintenance checklist, hire a professional landscaping service, implement a regular cleaning schedule, use consistent signage and branding, encourage tenant participation, and conduct regular inspections. 

Additionally, incorporating the latest landscaping trends such as native plants, outdoor living spaces, eco-friendly features, water features, vertical gardens, low-maintenance landscaping, and edible landscaping can significantly enhance the visual appeal of your properties. While hiring professionals can be beneficial, property managers can also make simple improvements such as planting colorful flowers or shrubs, keeping the lawn well-maintained, painting the building façade, upgrading the entrance door, and adding outdoor lighting. By implementing these strategies, property managers can create a welcoming and impressive first impression for all who visit or reside in their properties.

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how to prepare for home inspection

How Can Real Estate Brokers and Sellers Prepare for a Home Inspection?

Home inspections are an integral part of the property buying and selling process. These inspections are crucial for buyers and sellers alike as they provide a sense of assurance and confidence throughout the transaction process. With the help of a home inspection, buyers can identify any underlying issues with a property that may not be visible to the naked eye. Sellers, on the other hand, can ensure that their property is in good condition and minimize the chances of any unpleasant surprises.

For buyers, it is essential to conduct a home inspection before finalizing the deal. A home inspection helps you identify any issues with the property that may not be visible during a walkthrough. This can prevent unexpected costs and disappointments down the line. The inspector can identify problems with the foundation, electrical systems, plumbing, roof, and more. This information can be used to negotiate with the seller and ensure that any necessary repairs are made before closing the deal.

Similarly, for sellers, a home inspection can also be a turning point in the sale process. It’s essential to prepare your properties for a home inspection to minimize the chances of any unpleasant surprises. A thorough inspection can identify issues that need to be addressed before putting your properties on the market. This can increase the value of your properties and make it more attractive to potential buyers.

How Property Managers and Real Estate Brokers Can Help Sellers Prepare

When it comes to selling a property, home inspections are a critical step in ensuring a successful transaction. As such, it’s crucial for property managers and real estate brokers to help their clients prepare for inspections. By doing so, they can ensure that the property is presented in the best possible light and that any potential issues are identified and addressed before the sale. The question is: how to prepare for a home inspection? Here are some ways that they can help sellers prepare for inspections:

Ensuring Accessibility for Home Inspectors

One of the most crucial ways that property managers and brokers can help sellers prepare is by ensuring accessibility for home inspectors. This means making sure that the inspector has unrestricted access to all areas of the property, including crawl spaces, electrical panels, and other critical areas. By doing so, the inspector can perform a thorough examination of the property and identify any issues that need to be addressed.

In addition to ensuring accessibility, property managers and brokers can also help sellers by providing guidance on how to present the property. This might include making cosmetic repairs, such as repainting walls or fixing broken fixtures, to enhance the appearance of the property. By doing so, sellers can increase the value of their property and make it more appealing to potential buyers.

External Water Control Measures and Inspecting for Wood Rot

External water control measures should also be considered when preparing a property for inspection. The grading around the perimeter of the property should be checked, and any areas where water tends to pool should be addressed. Additionally, it’s important to inspect for exterior wood rot on windows, doors, and door jams, as well as cleaning out areas that will be inspected, such as the attic and crawl space. Wood rot can be a sign of a more significant issue, and it’s best to address it before the inspector arrives.

Removing Pets and Checking Pilot Lights and HVAC Systems

If the property has pets, it’s best to remove them or take them off-site during the inspection. Pets can be a distraction for the inspector and may make it difficult to move around freely. Moreover, sellers should ensure that pilot lights for gas logs and water heaters are lit and functioning correctly, as home inspectors aren’t required to light pilot lights in vacant homes. It’s also highly recommended to have HVAC systems serviced before the inspection, as this can eliminate potential questions or issues. A well-maintained HVAC system will provide peace of mind to both buyers and sellers.

Crawl Space Ventilation

If the property is on a crawl space, the vents should be left open to allow proper ventilation and avoid Radon issues. Radon is a colorless, odorless gas that can cause lung cancer, and it’s important to ensure that the crawl space is adequately ventilated to prevent the accumulation of Radon gas.

In conclusion, property managers and real estate brokers play a critical role in helping buyers and sellers navigate the home inspection process, hence, they should know how to prepare for home inspection. For buyers, a home inspection is crucial in identifying any potential issues with the property before completing the purchase. For sellers, preparing their property for a home inspection can help prevent any surprises and ensure a smooth sale process.

As professionals in the industry, property managers and real estate brokers can assist sellers by ensuring accessibility for home inspectors, inspecting for wood rot, addressing external water control measures, removing pets, checking pilot lights and HVAC systems, and ensuring crawl space ventilation. By doing so, they can help ensure that both buyers and sellers are satisfied with the outcome of the sale.

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Property Roof Damages

Vendors’ Guide to Assessing Property Roof Damages

As a vendor, it’s essential to comprehend the necessary steps involved in evaluating a roof’s condition to determine any necessary repairs or replacements accurately. Our blog will serve as your comprehensive guide to assessing both the exterior and interior of the roof, identifying any damages or missing components, and providing an accurate estimate for repairs or replacements. By the end of this blog, you’ll have a better understanding of how to ensure property safety and protect the asset effectively.

Assessing the Exterior of the Roof

To get a proper assessment of the roof’s condition, you need to inspect it from the outside. The roof system comprises shingles or tiles, flashings, valleys, protrusions, and gutters. Using a ladder to access the top of the roof and walking the full outside area, check for any damage, wear or missing shingles or tiles, debris or damage in valleys, protrusion boots, flashings, and gutters.

Check all soffits and fascia for signs of water damage or mold growth. If any of the roof systems are damaged or missing, provide an estimate to repair or replace the system. Take photos of all ceilings, even if not stained, as a record of the property’s condition.

Assessing the Interior of the Roof

After inspecting the exterior, move to the property’s interior and check the underside of the sheathing and rafters from the attic. You may need to pull back the insulation to check for any potential damage. Then, move down to the floor below and check all ceilings for water discoloration stains. If there is water damage in the attic, check the ceilings below those areas.

Taking Action

Never leave a property with an active roof leak present. If the repair cannot be completed for the allowable, take action to protect the asset. Patching the roof is the most effective way to stop an active leak. If you cannot complete the patching within the allowable, tarp the roof with a brown tarp and provide a bid to repair. Remember, blue tarps are not permitted.

When placing a bid for a damaged roof, provide the total square feet of sheathing to be removed and replaced, the total square feet of felt to be removed and replaced, the total square feet of shingles or other roofing material to be removed and replaced, details on whether multiple areas or materials are involved, the total linear feet of drip edge, the total square feet of ice and water shield needed, the total linear feet of ridge vent needed, a timeline for completing the work, and the cost of materials and labor. Ensure the repair cost is reasonable and competitive in the market.

FAQ about Assessing Damages to a Property’s Roof

Assessing damages to a property’s roof is a crucial task for vendors and property managers. It involves inspecting the roof’s exterior and interior, identifying damages, and providing an accurate estimate for repairs or replacements. However, this process can be complex and confusing, leading to many questions. Here are some frequently asked questions about assessing damages to a property’s roof.

Q: Why is it important to assess a property’s roof for damages?

Assessing a property’s roof for damages is important for several reasons. First, it ensures the safety of the property’s occupants by identifying any potential hazards or risks associated with a damaged roof. Second, it helps protect the property’s asset value by ensuring that necessary repairs or replacements are made promptly. Third, it can help prevent further damage to the property and potential liability issues by addressing roof leaks or other damages in a timely manner.

Q: What should I do if I find damages to a property’s roof?

If you find damages to a property’s roof, it is important to provide an accurate estimate for repairs or replacements. This involves identifying the damaged or missing parts of the roof system and providing a timeline for completing the work and the cost of materials and labor. If an active roof leak is present, it is imperative to take action promptly to address it and prevent further damage to the property.

Q: What are some common causes of roof damage?

Some common causes of roof damage include severe weather events such as storms, hail, and high winds, as well as normal wear and tear from age or exposure to the elements. Other causes of roof damage can include improper installation or maintenance, tree damage, and wildlife or pest damage.

Q: What are some common types of roofing materials?

Common types of roofing materials include asphalt shingles, metal roofing, clay or concrete tiles, and slate roofing. Each type of material has its own advantages and disadvantages in terms of durability, cost, and maintenance requirements.

Q: What is the best way to patch a roof?

The best way to patch a roof will depend on the type of roofing material and the extent of the damage. In general, the damaged area should be cleaned and dried thoroughly before patching. For asphalt shingles, a roofing sealant or cement can be used to cover the damaged area. For metal roofing, a metal patch can be used to cover the damaged area. It is important to follow manufacturer instructions and safety guidelines when patching a roof.

Q: What should I do if I cannot complete the necessary repairs within the allowable budget?

If you cannot complete the necessary repairs within the allowable budget, it is still important to take action to protect the asset. This may involve temporarily patching the roof or tarping it with a brown tarp. It is also important to provide a bid for the necessary repairs, including an estimate of the total square feet of sheathing to be removed and replaced, the total square feet of roofing material to be removed and replaced, and other details as needed. The cost of the repairs should be reasonable and competitive in the market.

In conclusion, accurately assessing damages to a property’s roof is essential for vendors. Inspecting the roof’s exterior and interior, identifying damages or missing parts, and providing an accurate estimate for repairs or replacements are critical steps in ensuring the property’s safety and protecting the asset. Prompt action to address roof leaks or damages is crucial in preventing further damage to the property.

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How to Access and Report Damages to Property Systems

How to Access and Report Damages to Property Systems

Maintaining a property’s systems is critical for both the safety and comfort of its occupants. However, damages can occur due to normal wear and tear or unexpected incidents. When such damages occur, it is crucial to report and repair them promptly to avoid further deterioration and prevent safety hazards. This blog provides valuable guidance on how to access and report damages to property systems, including HVAC, air conditioning, furnace, boiler, electrical, plumbing, sewer, water heater, and sub-pump.

By following these tips, property owners or managers can identify the necessary repairs or replacements and provide accurate bids to maintain the systems’ optimal functioning.

Preparing for Inspection

Before you begin inspecting the systems, ensure that you have the necessary materials, such as a camera, a ladder, wire, caps, gas line and oil caps, a wrench, Teflon tape, a flashlight, a screwdriver, an electrical tester, plumbing fittings of multiple lengths with different diameters, and plumbing supply lines such as copper PEX, CPVC, and various lengths and fittings of PVC plumbing waste lines.

Verifying Work Order

Verify the work order before starting any repairs. Check if an allowable is available or if you need to provide a bid. If the repair is beyond the scope of the work order, prepare a bid to ensure the necessary repairs are covered.

Identifying the Systems

Identify the systems present at a property and ensure they are functioning properly. This includes HVAC, air conditioning, furnace, boiler, electrical, plumbing, sewer, water heater, and sub-pump systems. If any of these systems are damaged or missing, it’s important to provide an estimate to replace or repair them to maintain the safety and comfort of the property’s occupants. Proper identification and assessment of these systems can prevent costly damages in the long run and ensure that the property remains in good condition.

HVAC system

  • Check the ductwork and condensation hose.
  • Include the tonnage size, location of the system, any special equipment needed, and any additional electrical or plumbing work required in the bid.

Air conditioning unit

  • Check the condenser and air handler portion of the system.
  • Include the tonnage size, location of the unit, any special equipment needed, and any additional electrical or plumbing work required in the bid.

Heating system

  • Check the attached ductwork, tank, radiators, and baseballs.
  • Include the BTU size, location of the system, any special equipment needed, and any additional electrical or plumbing work required in the bid.
  • Identify if the system is electric, uses gas or oil, and whether the boiler is steel or cast iron.

Water heater

  • Check for leaks and mold.
  • Turn off the water supply if the water heater is damaged.
  • Include the number of gallons the tank holds, any additional plumbing work required, and the type of material (electric, gas, or oil) in the bid.

Electrical system

  • Check the electric meter, electrical mast, and electrical panel.
  • Ensure all breakers and fuses are present and that outlets and switches are not damaged.
  • Identify and address per client requirements, all exposed wires throughout the entire house.
  • Include the amperage size, location of the electrical panel, any additional electrical work required, and the number of man-hours necessary to repair in the bid.

Plumbing system

  • Check for signs of missing copper piping and open water lines.
  • Identify and address per client requirements, all open sewer lines.
  • Include the type of material the pipes and sinks are made of, the diameters of the supply lines, the locations of the needed repairs, the linear footage, and whether additional plumbing work is needed in the bid.

Summary of How to Access and Report Damages to Property Systems

Report and repair damages to a property’s systems promptly. You should inspect and identify the types of systems present in the property, such as HVAC, air conditioning, heating, water heater, electrical, and plumbing is essential before preparing a work order.

It is also necessary to include all relevant information, such as the size, location, type of material, and additional electrical or plumbing work required in the bid. By following these tips, you can ensure that you provide accurate bids and maintain the property’s systems effectively.

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property inspections

Tips for Navigating Property Inspections and Renegotiations in Real Estate Transactions

Navigating property inspections and renegotiations in real estate transactions can be daunting for many homebuyers and sellers. Fortunately, there are a few simple tips that can make the process smoother and more effective. In this blog post, we’ll explore some insights to get the most out of inspections and renegotiations.

Get Specialized Property Inspections

When it comes to inspections in real estate transactions, it’s important to go beyond relying solely on a general physical house inspection. Instead, consider getting specialized inspections for items such as sewer, mold, chimney, and drainage. Specialized property inspections can provide a more comprehensive view of the property’s condition and identify potential problems early on. By getting specialized inspections, buyers and sellers can avoid potential surprises down the line and make more informed decisions about the property.

Moreover, specialized inspections are not only essential for identifying potential problems but also for protecting buyers and sellers from legal and financial risks. For instance, if the property has an underground oil tank, a specialized inspection can determine if it is in good condition, needs removal, or replacement. Failure to detect such issues can lead to environmental and financial liabilities in the future.

Focus on Larger, More Costly Items During Negotiations

After inspections are completed, it’s common for buyers and sellers to negotiate repairs or other concessions based on the inspection findings. Prioritizing larger, more costly items during these negotiations can help avoid getting bogged down in minor details and keep negotiations moving forward. Both parties should be willing to compromise to reach a mutually beneficial agreement.

However, it’s important to keep in mind that while focusing on larger, more costly items during negotiations, minor issues should not be overlooked. For instance, even small leaks or minor mold issues can escalate into bigger problems over time, leading to costly repairs in the future.

Pay Attention to the Timing of Issues

The timing of issues found during property inspections can also impact negotiations. Active issues that require immediate attention provide buyers with more leverage in negotiations than potential issues that may arise later on. Paying attention to the timing of issues can provide leverage in negotiations and prevent potential legal and financial consequences.

For example, if the property has an active termite infestation that requires immediate attention, the buyer can request a termite treatment as part of the negotiations. However, if the infestation is inactive, the buyer may not have much leverage in negotiations, as the seller is not required to take any action.

In addition, timing is crucial for negotiations before closing. As a buyer or seller, it’s important to ensure that all necessary repairs are completed before closing, to avoid any last-minute surprises or delays.

Ultimately, the key to successful negotiations after house inspections is to focus on the big picture and prioritize safety and health issues. Working with an experienced real estate professional can also help buyers and sellers navigate property inspections and renegotiations with ease. A seasoned real estate agent can guide both parties through the process, provide valuable insights, and negotiate a deal that meets everyone’s needs.

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Pool Maintenance Simplified Tips

If you’re responsible for maintaining a pool, you know how important it is to keep it clean and balanced. In this blog post, we’ll provide an overview of the correct way to properly maintain a pool based on the order type and what photos are required. Let’s dive in!

Equipment Needed for Pool Maintenance

Prior to starting, you’ll want to ensure you have all the necessary equipment. To complete the maintenance work, you will need the following:

  • A pool stick that extends eight to 16ft
  • A pool brush. We recommend one that has a blend of poly and metal bristles, as this will work best
  • A wide-mouthed pool net with a mesh basket
  • An empty five-gallon bucket for removing skimmer and pump basket debris from the property
  • Chemical strips or a DPD-tailored test kit to balance the water and determine the chlorine, PH, and alkalinity levels
  • Muriatic acid to lower the PH and alkalinity levels
  • Three-inch chlorine tabs
  • A chlorine floater, which is left at the property
  • Liquid chlorine for saltwater pools
  • Shock, which is necessary to raise chlorine levels quickly and/or when algae is present.

Types of Pool Orders

There are two types of pool orders: a pool PB order, which is a biweekly maintenance of a swimming pool or spa, or a pool TP order, which requires a larvicide or mosquito dunk. Let’s first look at completing a pool PB order.

Completing a Pool PB Order

To complete this order, you will need to:

  • Clean the filter straps
  • Skim the pool and spa free of any debris, including items such as leaves and trash
  • Check the pool chemicals using the test kit.

If you find the PH levels are too high, you will need to lower them by sprinkling muriatic acid along the edge of the pool while walking around the perimeter. In some cases, the alkalinity levels may be too low or even too high. To lower alkalinity levels:

  • Shut all circulation off
  • Take a gallon of myriads acid and slowly pour it into the deep end of the pool
  • Pour the acid over the main drains
  • Adjust the suction at the equipment to 100%
  • Wait five minutes
  • Restore power to the pool pump.

This process will immediately lower the alkalinity level. To raise alkalinity levels:

  • Turn on the skimmer
  • Add baking soda to the skimmer.

Per the instructions, the water levels should be halfway up their surrounding tile. The goal is to have half the skimmer hole covered with water.

Pump Operation Requirements

The water utilities must be on in order to maintain proper pool water levels. If the pool loses too much water due to evaporation, the equipment can draw air from the skimmer and destroy the pool pump. If a pool is to be maintained, then a pool requires water and electric utility to remain on to keep daily circulation. Pump operation requirements in the summer months are a minimum of six to 10 hours and in the winter months two to four hours minimum.

Submitting Results for a Pool PB Order

When submitting results for a pool PB order, 15 total photos are required, including all pool equipment, the electrical meter pool securing, such as a fence, mesh, safety cover, lock gates, breakers related to the pool or spa, and the on position as well as before and after photos of the pool filters, traps, and water level and during of the skimming of the pool and cleaning the filters.

Proper pool maintenance is crucial to ensure the safety and enjoyment of those using it. By following the correct procedures and using the necessary equipment, you can keep your pool clean, clear, and inviting. Whether you’re completing a Pool PB or a Pool TP work order, it’s important to provide detailed information and photos to ensure that the pool is properly maintained and any necessary repairs or treatments are completed.

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preventative maintenance

How to Efficiently Complete Initial Maid Services?

Welcome to the Vendor blog post on Made Services! In this article, we’ll be discussing the initial made services that are required to place a property in a white glove, clean condition for prospective buyers. We’ll also provide tips on efficiently completing these services, including crew size, cleaning solutions, and the cleaning process for each room.

What are Initial Maid Services?

Initial maid services involve a detailed top-down cleaning of each room in a post-sale property. The goal is to place the property in a white-glove, clean condition to make it attractive to prospective buyers. These services include cleaning baseboards, light switch and outlet covers, light fixtures, air vents, and ducts, and removing cobwebs. Additionally, all bathroom and kitchen counters, cabinets, and drawers must be wiped down, and hard surface floors must be mopped while carpeted areas must be vacuumed.

Tips for Efficiently Completing Maid Services

Crew size matters

The ideal crew size for completing a made service is three. With three crew members, one can focus solely on the kitchen, while the other two can start with the bathrooms and finish with the bedrooms, common areas, basement, and garage.

Choose the right cleaning solutions

The best chemicals to use for pre-soak are janitorial concentrate, purple power, or Fabuloso. For general cleaning, bleach, and water should be used, and for appliances, use industrial-strength oven cleaner.

Divide and conquer

The most effective overall process for cleaning each room is a divide-and-conquer approach. One crew member should focus solely on the kitchen, while the other two crew members should start with the bathrooms and finish with the bedrooms, common areas, basement, and garage. Be sure to pre-soak trouble areas like appliances, tough spots on floors, sinks, tubs, and shower surroundings.

Top-Down Cleaning Approach for Each Room

Kitchen

  1. Pre-soak all appliances, tile surfaces, earthy walls, tough floor spots, sinks, and baseboards.
  2. Dust cobwebs, crown moldings, light fixtures, and fans.
  3. Wipe off the tops of cabinets and then the inside and faces of the upper cabinets.
  4. Wipe down windows, window tracks, backsplashes, and walls with streak-free window cleaner and remove them with a squeegee.
  5. Wipe countertops and sinks.
  6. Clean the inside and outside of all appliances as well as behind and under them.
  7. Wipe down the insides of all base cabinets and drawers, then the outside of the baseboards.
  8. Place air fresheners in the room along with a sign-in sheet, then clean, sweep and mop the floor while working your way out of the room.

Bathroom

  1. Pre-soak the tub surrounding area, toilet, and glass doors.
  2. Dust cobwebs, crown moldings, light fixtures, and exhaust fans.
  3. Wipe down light bars and mirrors and clean the medicine cabinet inside and out.
  4. Wipe down the sinks and countertops, including the faucet in the front, sides, and back of handles.
  5. Clean the tub or shower in the surrounding area and use a squeegee on any glass present.
  6. Spray and scrub the inside of the toilet and around the rim. Then clean the seat, the lid, the backside of the toilet, the sides, and the base.
  7. Clean the vanity inside and out.
  8. Wipe down the baseboards.
  9. Place an air freshener in the bathroom and clean, sweep, and mop the floor while working your way out of the room.

Cleaning Bedrooms and Common Areas

When cleaning the bedrooms, start by dusting off the cobwebs that may have accumulated in the corners of the room. Move on to the crown moldings and the ceiling light fixtures, ensuring that all dust and grime are removed. Pay attention to the vents and make sure they are clean, as they tend to accumulate dust over time.

Wipe down all the closets and shelves, including the horizontal surfaces like switch plates, outlet covers, and the doorbell chime. Do not forget to clean the thermostats, drywall shelves, and any other horizontal surfaces in the room. This will ensure that no dust is left behind and the room is left in pristine condition.

Next, clean the windows, walls, and baseboards. Use a window cleaner to clean the windows, making sure they are streak-free. Wipe down the walls with a damp cloth to remove any marks or stains. Don’t forget to clean the baseboards, as they tend to accumulate dust and grime.

Finally, vacuum or sweep the floors and mop while working your way out of the room. Make sure to pay attention to any corners or hard-to-reach areas that may have accumulated dust. By following these steps, the bedrooms and common areas will be left in a clean and presentable state for prospective buyers.

Documentation

Take photos of all steps being completed in each room to help document that the made services were thoroughly completed. Once the made services have been completed, you must call the listing agent to inform him or her that the property is clean.

In conclusion, completing initial made services is crucial in preparing a property for sale. By following the tips and steps outlined in this guide, you can efficiently and effectively complete the initial made services. Remember to take photos of all steps for documentation purposes.

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preventative maintenance

Preventative vs. Reactive Property Maintenance: Which is the Better Approach?

When it comes to maintaining a property, there are two main approaches: preventative maintenance and reactive maintenance. Preventative maintenance involves regular inspections, cleaning, and repairs to prevent potential problems, while reactive maintenance involves addressing maintenance issues as they arise. Both approaches have advantages and disadvantages, and finding a balance between the two is essential for effective property maintenance. 

This article compares and contrasts the two approaches based on three main factors: cost, property value and tenant satisfaction, and risk. Preventative maintenance can save costs in the long run, increase property value, improve tenant satisfaction, and reduce the risk of emergencies. However, it can be expensive and time-consuming. Reactive maintenance is more flexible in scheduling and has lower upfront costs, but can result in higher long-term costs, decreased property value and tenant satisfaction, and increased risk of emergencies. A balance of both approaches is crucial for effective property maintenance.

Preventative Property Maintenance

Preventative property maintenance is a proactive approach to maintaining a property that involves regularly scheduled inspections, cleaning, and repairs to prevent potential problems from occurring in the first place. This type of maintenance is done to ensure that the property remains in good condition and that potential problems are addressed before they become more serious and expensive to fix.

Examples of Preventative Property Maintenance Tasks

Some examples of preventative property maintenance tasks include:

  • Routine inspections of the property’s plumbing, electrical systems, and HVAC (heating, ventilation, and air conditioning) systems.
  • Regular cleaning of the property, including the common areas and exterior spaces.
  • Proactive repairs of minor issues before they become major problems.
  • Regularly scheduled maintenance of the property’s landscaping and exterior features such as roofing, gutters, and siding.

Advantages of Preventative Property Maintenance

There are several advantages to implementing a preventative property maintenance program, including:

  • Cost savings – By addressing potential problems early on, preventative maintenance can help avoid costly repairs or replacements in the future.
  • Increased property value – A well-maintained property is more attractive to potential buyers or tenants, and can therefore increase the property’s value.
  • Improved tenant satisfaction – Tenants are more likely to be satisfied with a property that is well-maintained and free from major problems.
  • Reduced risk of emergencies – By regularly inspecting and maintaining a property, property owners can reduce the risk of emergencies and potential safety hazards.

Disadvantages of Preventative Property Maintenance

There are also some potential disadvantages to preventative property maintenance, including:

  • Upfront costs – Implementing a preventative maintenance program can require an initial investment in time, resources, and equipment.
  • Time commitment – Regular maintenance requires time and effort to plan, schedule, and complete.
  • Potential for over-maintenance – There is a risk of overspending on maintenance tasks that may not be necessary or could be postponed until a later time.
  • Complexity – Preventative property maintenance can be complex, especially for larger properties or properties with unique maintenance needs.

Reactive Property Maintenance

Reactive property maintenance refers to the process of addressing maintenance issues as they arise rather than proactively preventing them through regular inspections and maintenance. Reactive maintenance is typically done in response to a specific issue that requires repair or replacement.

Examples of Reactive Property Maintenance Tasks

Some examples of reactive property maintenance tasks include:

  • Emergency repairs, such as fixing a burst pipe or addressing electrical issues.
  • Replacing broken equipment or appliances that are no longer functional.
  • Fixing damage caused by neglect, such as replacing damaged flooring or addressing mold growth.

Advantages of Reactive Property Maintenance

There are several advantages to reactive property maintenance, including:

  • Quick resolution of issues – Reactive maintenance can quickly address a specific problem and restore functionality to the property.
  • Lower upfront costs – Reactive maintenance may not require an initial investment in time, resources, or equipment.
  • Flexibility – Reactive maintenance can be more flexible in terms of scheduling, as it only occurs when a specific issue arises.

Disadvantages of Reactive Property Maintenance

There are also some potential disadvantages to reactive property maintenance, including:

  • Higher long-term costs – Reactive maintenance may result in higher long-term costs due to the need for more frequent repairs and replacements.
  • Decreased property value – A property that experiences frequent maintenance issues may be less attractive to potential buyers or tenants, decreasing its overall value.
  • Decreased tenant satisfaction – Tenants may be less satisfied with a property that experiences frequent maintenance issues, which could result in higher turnover rates.
  • Increased risk of emergencies – Reactive maintenance may not address potential safety hazards, increasing the risk of emergencies and potential liability issues for property owners.

Comparing Preventative and Reactive Property Maintenance Approaches

Preventative and reactive property maintenance approaches are two commonly used strategies for maintaining a property. While preventative maintenance involves proactively preventing maintenance issues, reactive maintenance involves addressing issues as they arise. Both approaches have their advantages and disadvantages, and finding a balance between the two is important for effective property maintenance. In the following sections, we will compare and contrast the two approaches based on three main factors:

Cost Comparison

Preventative property maintenance may require a higher upfront investment in terms of time, resources, and equipment. However, it can ultimately result in lower long-term costs due to the prevention of major issues and the need for costly repairs or replacements. Reactive property maintenance, on the other hand, may have lower upfront costs but can result in higher long-term costs due to the need for frequent repairs and replacements.

Property Value and Tenant Satisfaction Comparison

A property that undergoes regular preventative maintenance is more likely to retain its value and attract potential buyers or tenants due to its well-maintained condition. Tenants are also more likely to be satisfied with a property that is free from frequent maintenance issues, resulting in lower turnover rates. Reactive maintenance, on the other hand, can result in a decrease in property value and tenant satisfaction due to the need for frequent repairs and replacements.

Risk Comparison

Preventative property maintenance can help reduce the risk of emergencies and potential safety hazards by proactively addressing potential issues. Reactive maintenance, on the other hand, may not address potential safety hazards, resulting in an increased risk of emergencies and potential liability issues for property owners.

The Importance of Balancing Both Approaches

Both preventative and reactive property maintenance approaches have their advantages and disadvantages. While preventative maintenance can help avoid costly repairs and improve property value and tenant satisfaction, it requires an initial investment of time and resources. Reactive maintenance, while more flexible and potentially less costly upfront, can result in higher long-term costs and decreased property value and tenant satisfaction.

A balanced approach to property maintenance involves incorporating both preventative and reactive maintenance strategies. This can help ensure that potential issues are proactively addressed while also allowing for quick resolution of specific problems as they arise. By finding the right balance between the two approaches, property owners can help maintain the value of their property, improve tenant satisfaction, and minimize the risk of emergencies and potential safety hazards.

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